Eukairos Executive Search Pte Ltd: Privacy Policy

(Last updated: 19 November 2025)

Eukairos Executive Search Pte Ltd (referred to as “Eukairos”, “we”, “our”, or “us” in this Privacy Policy) operates the website www.eukairos.co (the “Website”). We are committed to respecting and protecting the personal data collected from you through or in connection with this Website and in the course of providing our recruitment and related services. This Privacy Policy sets out the basis on which we collect, use, disclose, and safeguard your personal data in compliance with the Personal Data Protection Act 2012 of Singapore (“PDPA”).

By providing your personal data to us, you acknowledge and agree to the terms of this Privacy Policy.

1. Definitions

For clarity:

  • “Candidates” refers to individuals who provide personal data to explore current or prospective employment opportunities through Eukairos.
  • “Companies” refers to organisations, or their representatives, that engage Eukairos for recruitment or related services.
  • “Personal Data” means data, whether true or not, about an individual who can be identified from that data, as defined under the PDPA.

2. Personal Data We Collect

2.1 From Candidates

Depending on the nature of your interaction with us, we may collect the following personal data:

  • First and last name
  • Email address
  • Mobile number
  • Current or last-held job title
  • Resume, including employment history, qualifications, and other professional information
  • Career preferences and job objectives
  • Expected salary, current salary, and salary history
  • Notice period and availability
  • Any additional information you choose to provide during telephone calls, WhatsApp or messaging communications, email exchanges, or in-person meetings

2.2 From Companies

When Companies engage us or make an enquiry, we may collect:

  • First and last name of the company representative
  • Company name
  • Job title
  • Business email address
  • Mobile number
  • Hiring requirements, including the role to be filled
  • Indicative salary range or budget for the position
  • Any additional information provided by the Company as part of the enquiry or engagement

2.3 Automatically Collected Information

When you access or use our Website, we may collect:

  • IP address
  • Browser type and device information
  • Cookies and similar technologies (where applicable)

3. How We Collect Personal Data

We may collect personal data through:

  • Website contact forms
  • Emails
  • Telephone calls
  • WhatsApp or other messaging platforms
  • In-person meetings
  • Résumé submissions
  • Business cards
  • Publicly available sources (e.g., LinkedIn, job portals, company websites)

4. Purpose of Collection, Use, and Disclosure

We may collect, use, and disclose personal data for the following purposes:

For Candidates

  • Assessing suitability for current or future employment opportunities
  • Communicating regarding job opportunities, updates, or recruitment discussions
  • Presenting candidate profiles to Companies (with prior consent)
  • Providing career-related communication or guidance
  • Managing and maintaining ongoing candidate relationships

For Companies

  • Understanding hiring requirements
  • Recommending and presenting suitable candidates
  • Communicating regarding recruitment processes
  • Managing and maintaining business relationships

General Purposes

  • Responding to enquiries or requests
  • Conducting internal administrative and operational processes
  • Complying with legal, regulatory, or professional obligations
  • Evaluating and improving our services

5. Consent

By providing personal data to us through any means—including website submission, email, telephone, WhatsApp or messaging platforms, or in-person communication—you consent to the collection, use, and disclosure of your personal data for the purposes set out in this Privacy Policy.

You may withdraw your consent at any time by providing reasonable notice. Upon withdrawal, we may be unable to continue providing certain services.

6. Disclosure of Personal Data

We may disclose personal data to:

  • Companies, for candidate evaluation purposes (with the candidate’s prior consent)
  • Third-party service providers who support our business operations, such as IT vendors or cloud storage providers
  • Government agencies or regulatory authorities, where required by law

We do not sell, trade, or rent personal data to third parties.

7. Accuracy and Retention of Personal Data

We take reasonable steps to ensure that personal data in our possession is accurate, complete, and up to date.

Personal data will be retained for as long as the data is necessary to fulfil the purposes for which it was collected, or as required by law.

Where a Candidate withdraws consent or requests that no further contact be made, we will cease retention of the personal data within a reasonable timeframe, unless continued retention is required for legal or business purposes.

If a Candidate agrees to ongoing contact for future opportunities, we may retain the personal data to inform them of relevant roles as they arise.

8. Protection of Personal Data

We implement reasonable administrative, physical, and technical safeguards to protect personal data against unauthorised access, use, disclosure, copying, modification, loss, or disposal.

9. Access and Correction Requests

You may request access to, or correction of, your personal data held by us. Such requests may be submitted to our Data Protection Officer.

10. Contact Information

Data Protection Officer (DPO)
Eukairos Executive Search Pte Ltd
Email: vio@eukairos.co

11. Updates to This Privacy Policy

We may amend this Privacy Policy from time to time. The updated version will be posted on our Website and will supersede all previous versions.